"Go for Quantity" is a great rule to establish before diving into a brainstorming session. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. How? The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Do your part for staying on schedule. 16. Oops! 0000007507 00000 n
This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Use case: Handling and avoiding conflicts. Most often because they are afraid of the consequences or think the context isn't the right one to address the issue. 45. The more tangible ideas are, the easier it is to discuss them. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Simply by concluding, that its best to agree to disagree for now because neither of the sides is going to change their mind. Use case: Maintain focus and stay on time. 0000046558 00000 n
Preserve your sense of humor. Blue sky thinking is brainstorming without limits. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. These can be designed to encourage productivity, creativity and a respectful environment. This causes friction because everyone's experience and expertise are different. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. endobj
"Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. 47. During the workshop, carry out any responsibilities assigned to you. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. 0000068101 00000 n
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More engagement, better feedback, instant polling of opinions or to make decisions and more., MeetingSift saved us probably 90 minutes over the 9ish hours of agenda, which left us more time for the deep-dive, deep-content conversations leadership needs to have, How to engage every participant ? Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. This can have a negative impact on the meeting. Participate 100% by sharing ideas, asking questions, and contributing to discussions. Make sure decisions are supported by the group, otherwise they wont be acted on. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Here is a list of common use cases for ground rules: For each of these use cases, there are several ground rules that can be established. 2. Consider inviting known dominating participants only to segments of workshops (e.g., have participants present or share ideas with HIPPOs, but not brainstorm with them) Plan to break up the workshop participants into small teams with balanced personalities and roles; Create ground rules and expectations for respectful interactions and listening The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Contribute to a single conversation. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Make surethat everyone agrees with the rules. 6. MeetingSift helps your meeting stay on topic, and focuses the discussion on issues rather than persons. 60. Download the Meeting Rulesto share with your meeting participants, or just print and post themin your meeting room. 61. 0000001227 00000 n
Tool: Ground Rules. Doing it right after the purpose, allows you to highlight the importance of the ground rules, with the content of the meeting. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. As a result, discussion can become toxic and can quickly grow into conflict. But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. All Rights Reserved. Be prompt in arriving to the meeting and in returning from breaks. Encourage others to participate. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Relate new skills and knowledge from the workshop to your workplace. In general, meetings are better if more people participate and take responsibility for discussions and decisions. Have you facilitated a session where participants and discussions seemed to go off on a tangent and get out of control? Establish ground rules: Share personal experiences rather than make general statements about groups of people (stereotyping). During discussions, challenge questionable assumptions and beliefs. It's a great meeting rule to put the group into a forward-looking mindset. Select those that are appropriate to your group's needs. This is like running meetings on steroids. 1 0 obj
64. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. Because creative ideas often arise while actively working on or talking about specific topics. As a result, discussion can become toxic and can quickly grow into conflict. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. Single slip-ups can usually be given a pass. The A & A Rule says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Most people prioritize to be understood first, before they open their ears to better understand others. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. How? There are always a mix of extrovert and introverted people in a meeting. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. Be prepared to contribute to achieving the meeting goals. Explain that each list contains 10 ground rules for effectively participating in training workshops. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Ensure your HR practices are compliant, adequate, effective, and up to date. Share your perspective and experience with others. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. 31. Understand other peoples perspectives. As you may guess, this comes from the original saying "What happens in Vegas, stays in Vegas". Meeting How Tos This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. 0000061726 00000 n
It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Blue sky thinking is brainstorming without limits. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. 46. Use MeetingSift for free. Ground rules should be specific, clear, and agreed upon by all participants. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. Make sure that your comments are relevant to the goal of the workshop. 4. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. Team Building Respect each others thinking and value everyones contributions. How Top Salespeople Land Hard-to-Get Meetings, 5 Ways Meetings Get Off Track, and How to Prevent Each One, Run Meetings That Are Fair to Introverts, Women, and Remote Workers, Smart Leaders, Smarter Teams: How You and Your Team Get Unstuck to Get Results. Announce a 3-minute time limit. Be prepared to contribute to achieving the meeting goals. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. 0000009022 00000 n
Set Ground Rules Before you begin the workshop, establish ground rules to make the environment one in which everyone feels comfortable sharing. Remember and use basic rules of brainstorming. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. 35. Be ready to laugh at your mistakes. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. 11. 0000001318 00000 n
63. This allows people to talk and share more willingly. "Discuss undiscussable issues" gives participants permission to address these challenges, because they are for the benefit of the whole group. Once stated, anyone in the meeting can say "ELMO!" This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. When suggesting new ideas, anticipate resistance among the others. If you state a problem or disagree with a proposal, try to offer a solution. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Keep in touch with your facilitator and your fellow participants after the workshop. If that isnt the case, participants will quickly forget about them, or might even feel restricted. Interested in learning more about our train the trainer courses? The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Below is a list of a few ground rules Ive picked up along the way and have since leveraged in my training sessions/workshops. Be prepared to contribute to achieving the meeting goals. Avoid side conversations. 0000001574 00000 n
Be present, and don't attend to non-meeting business. Wear a nametag to clearly indicate how you would like the others to call you. Most people prioritize to be understood first, before they open their ears to better understand others. This is where meeting ground rules come in to play. You have a unique perspective on the training topic. 0000005905 00000 n
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49. If the rules are too many, it is easier for participants to forget them. Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. Expect to be surprised. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. https://upskillconsulting.ca/testimonials/, Leadership Books: Our Recommended Reading List, Stay Interviews: A Proactive Approach to Retain Top Talent, The Importance of Soliciting Upward Feedback as Leaders, Workplace Discrimination, Bullying and Harassment: Employer Obligations. 10. Turn off your electronic devices. It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. Remember and use basic rules of brainstorming. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Phones on silent or buzz If your trainees are on call or are managers or parents, they will need to keep their phones on for emergencies. Share meeting reports with meeting participants. During discussions, value other participants' contributions. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Listen attentively to others and dont interrupt or have side conversations. Draw others out by asking questions. If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. Be curious to learn about alternative perspectives. 0000008050 00000 n
[.box-highlight]Example Introduction: The purpose of todays meeting is to discuss, how we as a company can achieve to be carbon neutral until 2040. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. There are always a mix of extrovert and introverted people in a meeting. Print multiple copies of each page and stack them up for distribution. 0000006419 00000 n
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Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. 0000002960 00000 n
These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. 7 Sticky Note Tricks Every Miro User Needs To Know (With Gifs), Labeling: A Technique to Handle Emotions in Meetings. You can respect another persons point of view without agreeing with them. 32. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Ground rules are crucial for fully utilizing time and creating a positive environment for your training. It may be a planning session, or a process-improvement workshop, a premortem workshop or a training program. There are easy to use and don't take long to establish. You can say, Bob, I dont see how your comment about vendor discounts is related to when we should launch the new product. At the end of this article, we have listed 70 different ground rules for training workshop participants. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. The 3x3 Rule says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 4 0 obj
Need help with designing or delivering corporate training initiatives? Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. Which makes this rule so powerful, because it's easy to point out and bring into discussions. Listen actively to understand what the other participants are saying. The Best Conflict Resolution Books in 2023. http://www.hawaiienergypolicy.hawaii.edu/. Avoid Yes, but conversations. A calm environment encourages participation and learning. Facilitation: A skill for the future of work? 0000008589 00000 n
How to leverage collective intelligence ? 59. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. 0000005926 00000 n
This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Develop action plans for new ideas and procedures from the workshop. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. 57. Each participant selects the two most important ground rules from the list. Brief the participants. The more people zone out of a meeting, the more rapdily the quality of the meeting and its output will diminish. 0000003179 00000 n
Learn how to use Labeling to work effectively with emotions in a meeting. Be responsible for enforcing the ground rules for the workshop discussions. Align them with yours. Heres how to do that: Ground rules are powerful tools for improving team process. Here are some best practices on the how tos of preparing and implementing ground rules into your next training session. Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. 58. Be direct and honest. Record issues discussed, decisions made, and tasks assigned. 14. 0000004543 00000 n
This important distinction asks employees to treat customers in the same way that they would treat their manager. Dont worry about nitty-gritty details. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. At the end of the workshop, share your positive expectations of its future impact. 12. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. 54. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. A more productive way to deal with this situation is to have a ground rule about testing assumptions and inferences. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. at any time to indicate that it is time to move on to the next topic. They're ideal for groups of 9 or more people. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Once stated, anyone in the meeting can say ELMO! at any time to indicate that it is time to move on to the next topic. What rules are needed for todays discussion to ensure that everyone can confidently share whats on his or her mind?[.box-highlight]. Note pending issues and schedule follow up meetings as needed. Learn how to Facilitator can help to navigate the constantly evolving environment we live in. (These are in no particular order. Avoid judgmental reactions to other peoples ideas. 21. 50. Make positive comments about other peoples ideas. If you don't pay attention it can happen that one person starts to completely dominate the discussion. 3. 5. 0000006440 00000 n
Share the selections.. Blow a whistle to announce the end of the 3 minutes. Meeting Basics What are some of your ground rules? Assign independent work. 0000002204 00000 n
Respectfully challenge the idea, not the person. Abandon personal obsessions. 8 ground rules examples. Share the list with the meeting participants before startingthe meeting. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Treat serious topics lightly. Blue sky thinking is brainstorming without limits. Normally, we do this in reverse. The Best Conflict Resolution Books in 2023. Access more than 40 courses trusted by Fortune 500 companies. Avoid hidden agendas. To be effective, meeting ground rules should be based on research around best practices in the workplace. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Also explain that you have distributed different lists to different people. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Ground rules should always be used with a clear purpose. Ask participants if they can agree to respect these ground rules. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. at any time to indicate that it is time to move on to the next topic. 4. 3 0 obj
Avoid multitasking. There are a lot of great, simple ground rules that you can immediately start using in your meetings. Ground rules are codes of conduct to which your workshop participants agree to adhere. To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. Provide specific information and ideas. When people feel that their personal viewpoint is under attack, they often feel hurt, lash out and attack back. Seek first to understand, then to be understood. Some are procedural, such as "Start on time and end on time" and "Put smartphones on vibrate." Procedural ground rules are useful but don't help your. lAd600o```_ @+NPcav30i& 0 S!R
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Ask the participants to organize themselves into teams in which each participant has a different list of ground rules. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. For example, research has identified three results that all leadership teams need to achieve: strong performance, positive working relationships, and individual well-being. Treat all meeting participants with the same respect you would want from them. 69. The following are common examples of ground rules. We can help. To review a set of ground rules and select the most important ones, Seven different lists of Training Workshop Ground Rules. There are different types of ground rules. Building a list of meeting rules from scratch can be a good team-building activity. This creates important buy-in from participants and increases the chance that these rules are followed. Plan and implement follow-up activities after the workshop. Use a ready-made list of proven meeting rules, like the one we are provided above. 54. Come to the meeting with a positive attitude. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Arrive on time for the workshop. Once stated, anyone in the meeting can say "ELMO!" Seeour plans and pricing to learn about all options. 0000007281 00000 n
Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Undiscussable issues are those issues that are on everyones mind, but no one is able to bring them forwards. Interested in learning more about our train the trainer courses? The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). 0000009462 00000 n
Decline the invitation to a workshop unless it is relevant to your job function. Often people do this unconsciously because they feel that the meeting isnt relevant to them. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. 17. Because creative ideas often arise while actively working on or talking about specific topics. During group activities, avoid defensive behaviors and statements. Review the workshop ground rules as a large group. Ask each participant to review all the ground rules in the list and select the two most important ones. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" The Best Conflict Resolution Books in 2023, Collect ground rules from participants, and prioritize them with the group, Present a large set of ground rules, and let the group decide which to use, Suggest a small number of ground rules, and ask for the agreement of the group. Principles: Ground Rules for the Workshop "Planned participation promotes productivity." Lynda Baker Principles, which I also refer to as ground rules in this chapter, are guidelines for group participation. 0000005225 00000 n
These guidelines, often referred to as "ground rules" or "community norms", should provide the community within a workshop or class a framework to . As a result, abstract rules create problems if group members have different ideas about how to act respectfully. Therefore I would like to establish a set of ground rules, that helps us to have a more productive and focused discussion as a group. Nothing comes from doing nothing! 14 Ground Rules for Workshops 1 "Tackle problems, not people" When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back.